Regional Finance Forum


Vision:  To be the Leading finance forum for not for profit/aid organizations in the region.

Objectives;

  • To provide a regular knowledge exchange, learning and discussion platform for not for profit/aid finance practitioners on trends, best practices, challenges and opportunities. 
  • To enable finance practitioners, play an active role in implementing and supporting organizational goals and strategies. 
  • To provide a platform for improving financial management, governance and leadership for effective use of resources by organization.
  • Explore collaboration and partnership opportunities within the forum and with external stakeholders.

GUIDING PRINCIPLES

  1. Acknowledges the importance of humanitarian principles, namely humanity, impartiality, neutrality and independence.
  2. Respects the confidentiality of information provided by members in the forum; Chatham House rules apply, both to meetings and discussions in other platforms like skype etc.
  3. Fosters networking of professional contacts across membership and wider networks.
  4. Delivers timely and accurate information to members.
  5. Values diversity in its organisational membership.
  6. Operates at no cost/low cost to members.

Membership: 

Applicants for membership must meet the following criteria:

  • Work for a not for profit/aid organization including NGO, INGO & Red Cross. Organizations will be required to formalize membership with the IAWG.  
  • Membership request from the UN Agencies, state-driven development organizations and donors will be evaluated on case to case basis. 
  • Representatives must be based in the East & Central Africa region and have a dedicated Finance role which is either a regional or country role. (covering one or more countries in the East & Central Africa).
  • Senior regional Finance person per organisation will be an IFF member, plus their deputy if one is present or the appointed person. 
  • For offices hosting the Regional office, membership is opened to two representatives.
  • In the event that an organisation does not have a dedicated finance person, the organisation’s head/director or head of regional operations (or equivalents) will be permitted to attend as a full IFF member.
  • The IAWG Coordinator will maintain a list of current members, the countries they cover, and contact details. This will be regularly updated and circulated to members. 

Structure

  • The IFF is a sub-working group of the Inter-Agency Working Group East & Central Africa (IAWG). 
  • The chairperson of the IFF attends IAWG core group meetings and the annual general meeting. 
  • The IAWG oversees IFF activities although a large degree of autonomy is granted to the

IFF.

  • The IAWG coordinator assists in coordinating the planned activities.
  • The IFF is led by a chair and a co-chair who are volunteers. The chair/co-chair must be from a registered member of the IAWG. Chair/co-chair should generally not serve for more than 2 years as chair. Chair/co-chair wishing to serve for more than 2 years will do so only upon the explicit recommendation of both IAWG co-chairs and being selected by a majority vote by IFF members. 
  • IFF membership is on an individual rather than organizational basis however IFF members are encouraged to register their organizations formally with the IAWG. 
  • The chairperson is assisted when needed by volunteers who are IFF members.
  • The RSF focuses its attentions on the core countries in the East & Central Africa region. 

Roles and responsibilities:

Chair/co-chair

  • Facilitates the running of all meetings and drives the selection of guest speakers. 
  • Arranges other IFF activities as relevant.
  • Is the main focal point to other international for as identified by members.
  • Promulgates news and information. 

Members

  • Participate in forum activities in keeping with the IFF’s guiding principles. 
  • Keep the IAWG secretariat updated with membership details. 
  • Share information that may be of interest to IFF members. 
  • Engage in IFF activities. 
  • Assist the chairperson if and when needed.
  • Foster a positive profile of the IFF and its membership. 

Voting

All present members may participate in the vote, including those joining via Skype. Each present organization has one vote. Matters put to a vote are ruled by a simple majority. If a vote stands equally divided the chairperson will cast the tie-breaking vote. 

Finances

The IFF receives funds from the IAWG secretariat to run activities. The allocation of funds is determined annually by the IAWG core group at the beginning of the year upon submission of the sub-group annual work plan. Unused funds are reallocated to other sub-working groups and cannot be ‘rolled over’.  However, more funds will be availed available upon request to support the activities on need basis.

The IFF can run activities on a cost-recovery basis to cover costs associated with running an event, particularly if this cost exceeds the annual budget or the annual budget has already been exhausted.

Geographical coverage

Member agencies tend to have different geographical areas of responsibility. The IAWG focuses its attention on a set of countries, which are part of the areas of coverage of a majority of members namely Ethiopia, Eritrea, Djibouti, DRC, Sudan, South Sudan, Somalia, Kenya, Uganda, Tanzania, Burundi and Rwanda.

Meeting Schedule, Agenda and Minutes

Frequency: Monthly – Every 3rd Thursday of every month for 2 hrs. from 10-12PM. (the frequency to be reviewed after 6 months). 

The invitation, provisional agenda and background papers will be sent by the IAWG Secretariat two weeks in advance in order to allow members to prepare and receive appropriate briefings from their teams prior to the meeting. Urgent items may be included in the agenda by any member for either a future scheduled meeting or an extraordinary meeting in consultation with the Chair.

A summary record and action points will be produced and distributed by the Secretariat no later than two weeks following the meeting. 

Location: 

Hosted as a round table in a different location each time. Organizations are encouraged to take turns to host events/meeting. 

 

 

 

 

 

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Contact Us

Inter-Agency Working Group on disaster Preparedness for East and Central Africa (IAWG)

P.O. Box 14762- 00800 Westlands Nairobi, Kenya Tel:+254 (20) 418 0403/4/5

Physical location, Lower Kabete Road (Ngecha Junction).